TP5-TechDeploy

**Technology Deployment**

// **Members: Chris, Brad, Dawn (please add your name to the list)** //
**GAP ANALYSIS (In Progress):**

Gaps in Technology Deployment

UPDATED
 * The current replacement cycle is 5-6 years on computers. This timeline has allowed for maximum use of equipment. However, technology continues to change and the replacement timeline should be reviewed.
 * The amount of technology and expectations to support student learning continues to increase. Additional hours have recently been added for building technologies staff however the amount of technical and instructional responsibilities to support the Technology Plan must be monitored.
 * Additional options for organizing, managing and retrieving documents is needed to improve efficiency and conservation.
 * Requirements for data storage continue to increase with media files and archiving. Current storage capacity will not be sufficient and needs to be reviewed including examining the viability of alternative storage options such as solid-state or cloud-based storage.
 * Supporting existing technology is a critical component of the technology plan. However, emerging technology may provide additional opportunities for staff and students and should be explored for educational relevance.
 * With the increased use of equipment and servers, electronic confidential/sensitive information on district equipment continues to increase. Current security measure are robust but need to be reviewed in order to provide a highly secure network environment.
 * Even with the infusion of new equipment, teachers and students have identified the need for additional access to computers. An increase in our inventory also escalates the demand for technical support. Increased student and staff use of computers will significantly impact our ability to provide timely repairs and maintenance.
 * A majority of new devices will utilize a wireless network. A robust, managed wireless environment will be required to handle the growing needs.
 * Various systems including video distribution, in school communication, and business systems are maturing and will need to be reviewed for efficiency and features.
 * Some schools are seeking video display options for communicating to their stakeholders. A districtwide approach or solution for signage should be explored.
 * Equipment supporting the district cable channel is maturing and will need to be reviewed for efficiency and features including software, duplication equipment, and labeling.
 * Services that are supported by a cloud computing model continue to expand and are anticipated to grow in the future. The district is currently reviewing the literature but does not have a specific plan in place for utilization/security.
 * New devices and video standards have forced an examination of formats due to limitations.
 * As new systems and functions are added the complexity of the overall environment increases. Seeking more integrated system solutions can provide for ease-of-use and maintenance.
 * The current backup of data process is functional but can be improved for efficiency and redundancy.

UNKNOWN/OTHER AREAS TO ADDRESS
 * Currently the school district purchases all software and hardware. Leasing is an option that was used successfully in the past to acquire necessary equipment.

REMOVED
 * Technology purchases go through both the school and district offices causing increased time in managing inventories, assets and licenses.
 * School and district inventories are kept separately and in some cases are in database formats that need to be updated.
 * Increased technology requires additional infrastructure needs such as power and HVAC for cooling. The current infrastructure will lack in handling the power requirements for future expansion and not all data centers have temperature management options.
 * The standard for video is scheduled to be changed in the next 2-3 years to high definition. A majority of district video equipment does not handle high definition.
 * Larger schools have greater demands for LMC/CLC lab time. Access to LMC/CLC computers needs to be equitable for all students.

**ACTIVITIES TO CLOSE GAP (TBD):**

**MONITORING PLAN (TBD):**

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